Why VIP?
At VIP, Inc., people are at the heart of everything we do. For nearly 40 years, we’ve been helping adults with intellectual and developmental disabilities find purpose and independence through job training and support. With a team of over 200 employees and more than 750 individuals served each year, we’re proud to make a difference — and we’re looking for someone like you to help us keep things running smoothly behind the scenes.

If you love details, deadlines, and spreadsheets — and enjoy making sure people get paid correctly and on time — you might just be our payfect match.

About the Role:
We’re hiring a Payroll Assistant who’s organized, reliable, and comfortable juggling systems, data, and people. This role is all about making sure payroll is processed accurately, employee files are maintained, and our team’s questions get answered with clarity and care. It's a perfect position for someone who enjoys admin work and finds satisfaction in staying on top of the details.

Pay Range: $21.00 - $25.00 per hour

What You’ll Do:

• Process payroll twice a month, including reviewing timesheets and handling manual checks

• Enter and update employee information in Paylocity and Case Magic

• Maintain and organize new hire, change, and termination files

• Track PTO, mileage, and payroll adjustments like garnishments and deductions

• Respond to payroll questions and employment verification requests

• Support general office filing and occasional special projects

• Provide backup for other admin tasks, like checking in staff tablets

What We’re Looking For:

• High school diploma or equivalent (required)

• At least 3 years of experience in payroll, bookkeeping, or administrative support

• Familiarity with payroll systems (Paylocity experience is a big plus)

• Comfortable using Microsoft Office, especially Excel

• Basic understanding of labor laws (FLSA, wage & hour, tax withholding)

• Detail-oriented and able to keep sensitive information confidential

• Strong communication and time management skills

• Bilingual in English/Spanish is a bonus, but not required

You’ll Also Need To:

• Be at least 21 years old

• Have a valid California driver’s license and reliable transportation

• Meet VIP’s driving policy requirements

• Hold (or be willing to obtain) First Aid and CPR certification

Benefits:

• Affordable health, dental, and vision plans

• Employer-paid life insurance

• 401(k) with employer contributions

• Paid time off and paid holidays

• Employee discounts at theme parks, stores, theaters, and more

VIP is an Equal Opportunity Employer and is committed to providing employees with a work environment free of discrimination, harassment, or retaliation. All aspects of employment including the decision to hire, promote, discipline, or discharge is based on the job requirement, individual qualifications, merit, and business needs. VIP does not discriminate on the basis of race, color, religion, creed, national origin, ancestry, age, disability (includes physical or mental), citizenship status, sexual orientation, gender identity and/or expression, marital status, civil union or domestic partnership status, military or veteran status, family medical history or genetic information, family or parental status, or any other protected characteristics under federal, state, or local law.